Tokyo 2010 Global Consultation and Celebration

Application & Delegate Selection

• Who can attend Tokyo 2010?

  See Tokyo 2010 Delegate Selection and Qualifications for delegate guidelines. In general, it is the responsibility of sending mission agencies and churches to choose and send their delegates to Tokyo 2010 Global Consultation.

• How many attendees are anticipated?

  Approximately 1000Between 1,500 and 2,000 delegates plus 1000 Japanese observers are anticipated.

• May individuals who are not part of an agency or church sending structure attend?

  Applications for participation as delegates for individuals and situations outside of the general guidelines will be considered on a case-by-case basis and subject to regional quotas

• How does the application process work?

  When delegate applications are received, the …

- application is acknowledged via email
- application is sent to the regional directors for review and approval and compared with conference Delegate Selection and Qualifications guidelines..
- Within 30-60 days the applicant should expect a response on the status of their application, i.e. Approved, Rejected, or Pending.
- Upon approval, further information will be sent re housing options, registration fee payment options, workshop options (after February 1, 2010) and other relevant information.
- The applicant should also receive regular monthly email newsletter updates.
- Applications that fit the primary delegate guidelines should be received, reviewed, and accepted by February 1, 2010.
- Other applications will be considered after February 1 and to April 15, 2010 at the latest and compared with regional quotas and applications for available seats. They may be carried as “Pending” in the meantime.

Finances

• How is the conference being financed?

  In addition to minimum registration fees, the Japanese Host Committee is raising a large percentage of the finances in Japan to cover the conference costs.

• What are the costs for each delegate?

  See Tokyo 2010 Financial Information for full disclosure of delegate costs.

• What does the registration fee cover, and are there any registration fees waived or scholarshiped?

  All delegates are required to pay the registration fee ($US 150 ‘Early-Bird’ or $US 200 regular non-western or $US 300 ‘Early-Bird’ or $US350 regular for developed countries), without exception. This will mostly cover the basic food and lodging costs for the conference, except delegates from developed countries are asked to pay for their own lodging per recommendations of various priced hotels made by the Japanese Host Committee. Lodging optionally includes breakfast, thus the seven meals provided at the conference along with breakfasts will provide three meals a day beginning with dinner on Tuesday night and continuing through Saturday breakfast. The registration fee also covers airport transportation if arrival is on May 10 or 11 and departure on May 15.

• Are there any other costs to the delegates?

  Other costs of delegates should be limited to incidentals plus meals other than Tuesday evening through Saturday morning plus airport transportation if flight schedules are other than arrival on May 10 or 11 and departure on May 15.

• How do accepted delegates pay the registration fee?

  Request for payment of registration fees will be made via email upon the acceptance of the delegate application and notification to the applicant. This is an email registration invoice along with further information. Payment options include payment via PayPal (including credit card payments), checks, and direct bank transfer. Delegates in some regions, specifically including but not limited to Korea, Japan, the Philippines, India, and some African countries will have local payment options. Otherwise, the registration fee payments will be processed in $US through the Tokyo 2010 office in Pasadena, CA.

• Can delegates pay the registration fee upon arrival at the conference in Tokyo?

  As a general rule, payment of the registration fee is to be received prior to arrival in Tokyo. Exceptions are possible, for payment upon arrival, with specific preapproval of the administrative office only. Conference entrance, meals, and housing are available only for fully paid registration fees.

• How are air tickets and transportation costs paid?

  Each delegate is responsible for their own travel costs to Tokyo.

• Is any financial help or scholarship financial aid available?

  Yes, but in limited amounts for travel assistance and for non-western applicants only. The allocation of scholarship funds are managed by the regional coordinators, and the policies to distribute and allocate travel scholarship funds will vary from region to region.. These funds are primarily provided by $150 per Western registration for use of non-western delegates for travel. Upon acceptance each delegate in non-western countries will be directed to contact their regional coordinator and to submit a scholarship application if travel assistance is needed.

• I can come up with the registration fee, but I don’t know if I can raise the travel funds. Should I still apply to attend as a delegate?

  In general, yes, but each delegate should work to provide as much of their travel costs as possible, and there are absolutely no guarantees that travel scholarship funds will be available.

• If I do qualify for some scholarship help with travel, how do I get the funds?

  For management and logistical purposes, travel scholarship funds are payable in most cases in cash only upon arrival in Japan to reimburse travel costs.

Location & ‘Why Tokyo?’

• Where is the conference held?

• The conference will be held in downtown Tokyo, Japan, primarily at the Nankano Sun Plaza. Meals will be provided at or near this location and housing in the area and/or in Japanese host homes and churches.

• Why was Tokyo chosen as a venue?

  Recognizing that two-thirds of evangelicals are from the non-Western world, it was deemed fitting by the planning committee that the venue for a follow-up consultation to Edinburgh 1910 should be in a non-Western nation. Since the Japan Evangelical Missions Association already had experience in hosting a global gathering of mission agencies in Kyoto, Japan in 1999 in connection with the Third World Missions Association, they offered to handle local logistics and to raise significant finances for the Global Mission Consultation. Hosting the conference in Japan also has the added benefit of being a mission-field context in which the indigenous church itself might be strengthened by the consultation in the area of mission and national discipleship. This will take place primarily during the evenings in which plenary sessions will be open to the Japanese church, specifically pastors and church leaders. There will also be a series of workshops in Japanese for the Japanese church during the day. In addition to the above, the church situation and context of Japan (which is now celebrating 150 years of Protestant Christianity, though evangelicals are less than 1% of the population) lends itself to the overarching theme of the consultation, which is “Making disciples of all peoples in our generation.” Thus the context should help stimulate thought and discussion in the direction of taking Christian discipleship to a deeper level among all the peoples of the world in order to advance the gospel further and wider in our generation.

Miscellaneous

• How do I get other questions answered?

  Send an email to info@tokyo2010.org at any time.

• What is the difference between the Tokyo consultation and other 2010 events?
  The Tokyo consultation is seeking to follow the model and tradition of Edinburgh 1910 and 1980 which had four distinctives:

  1) They were run by mission agencies for mission agencies.
  2.) They were focused on closure—the “unoccupied” fields
  3.) They looked at issues of “field concern.”
  4.) They sought to follow up by establishing regional structures to facilitate plans made to fully engage all the unoccupied areas of the world.

  In the same way, the Tokyo consultation is designed primarily for mission sending structures to come together and deal with matters of frontier mission strategy—that is, specifically, those issues of joint concern to mission sending structures. Agencies are asked to select their own delegates to represent them. It is in essence, a global level meeting of mission sending structures.

• If I apply to be a delegate, what communication should I expect?

  - Newsletter Updates
  - Confirmation of applications received
  - Communication of application status within approximately 30-60 days
  - Registration Fee payment request
  - Request for travel information and arrival and departure details.
  - Workshop assignment communication
  - Per application and need, scholarship commitments, if any.
  - Approximately April 25 – confirmation of details of your Tokyo arrival and stay
  - Conference follow-up communications, as appropriate..

Outcomes Expected from Tokyo 2010

• What are the expected outcomes of the consultation?

  The Philosophy and Purposes of Tokyo 2010 were established early in the planning process.

Included in these six goals are three essential objectives that Tokyo 2010 is seeking to achieve:

One, Coordinate, to facilitate inter-mission cooperation on every level in order to see the full engagement of all the unreached peoples of the world.

Two, Look at new opportunities, models and Strategies -- to begin a global dialogue about best practices in mission that will lend themselves towards seeing disciple-making movements among all peoples.

Three, Cast vision for the future and how we can work together -- to strengthen national mission structures and movements, and see the needed structures established that are non-existent or non-functional. These include 1.) field-level structures (regional and national for expatriate mission work, which will serve to coordinate the strategic deployment of missionaries among the unengaged, share concerns as they arise, learn from one another’s successes, and liaison with indigenous mission structures), 2.) denominational mission sending structures (the majority of non-Western denominations do not have one, or are struggling to get one going), and 3.) regional and national missions associations where they don’t exist (Africa and Latin America being the main regions without functioning regional and national associations for mission agencies).

Preparation

• How can I best prepare for Tokyo 2010 Global Consultation & Celebration?

  Delegates and prospective delegates are encouraged to read through the Background Information provided on the web site to understand the history and purpose of Tokyo 2010 Global Consultation & Celebration. In addition, be in prayer for God’s purpose for the conference and for your participation. Come prepared to share your perspective and to participate in an interactive way. Connect with workshops of your interest and participate in pre-conference communications and discussions from workshop facilitators.

Program & Schedule

• How will the conference be organized?

  In general, the conference is organized around:

  1. Plenary Sessions in the Mornings
  2. Workshops in the Afternoon
  3. Evening General Plenary sessions and rallies to bless the Japanese church.

• Can I get more information about the exact schedule and the speakers and topics?

  Increasingly detailed information will be posted, as finalized in Conference Details and our posted Schedule.

• How will I select or be assigned to workshops?

  After delegates are selected and as soon as workshop schedules are finalized and presenters organized, delegates will be asked their preference for workshop participation. Assignments will follow so that participation options are available even before the conference begins.

• What workshops are scheduled and what is their purpose?

  Workshops at Tokyo 2010 will be organized into four major areas, or tracks: Celebration, Casting Vision, New Models, and Coordination. At this point, organizing the workshops and selecting workshop facilitators is still in process.

  The first track, Celebration, will be a time of reflection on what has happened in the last one hundred years and what we can learn from this and rejoice in. It will be a time of thanksgiving and praise to God for the great work which he has done. This track will also look at what God is presently doing through mission movements around the world and what we can learn from one another in this regard.

  The second track, Casting Vision, will look forward to what remains to be done to fully engage all the peoples of the world with the gospel. Special emphasis will be given to those 3,000 least-reached peoples currently with little or no missionary presence. During this time, mission agencies will be challenged to consider what their contribution will be in seeing the entire world fully engaged with disciple-making teams over the next ten years as part of the Finishing the Task movement.

  The third track, New Models, will look at how disciple-making movements are impacting major spheres and religious blocs, such as Muslims and Hindus, the urbanized and the nomadic, restricted access contexts, the illiterate, etc. What is God using today to bring the gospel to some of the least-reached areas of the world—many of which are unreached due to the difficulty of deploying long-term missionary efforts? Are there new models for missionary sending which are bearing fruit? New models for training and equipping tomorrow’s missionary force? These are just a few of the practical dimensions which will be addressed by the workshops in this track.

  Finally, and perhaps most importantly, the fourth track of Coordination will look at how we can work together to finish the task. How do we keep the conversation going and develop cooperative plans to move forward can w? How can we make sure that every people is properly engaged by disciple-making teams over the next decade? How can we help strengthen missions movements around the world which are just developing?

  Thus the idea behind these task-forces is to look in depth at four inter-related dimensions of the Great Commission: 1) Where have we come from? 2) What remains to be done? 3) What is presently working (and what is not)? and 4) How can we join together to take the gospel from where it is to where it needs to go? Looking at the task in these four areas is something that can and should be done at every level of fulfilling the Great Commission, from the village and town level, to cities, countries and regions—and every once and awhile, such as at Tokyo—to the entire world.

• Can I submit a paper on the conference theme or topics for consideration at the Consultation?

  Good, related papers may be presented to conference leadership at info@tokyo2010.org. We will prepare a conpendium after the conference and will include good related papers in that publication. But we cannot promise to give any time to present papers at the conference.

Travel & Visas

• How do I make travel arrangements?

  It is the responsibility of each delegate to reserve and pay for their own travel tickets or arrangements.  The central office will not do this, although some regions or country delegations may work on group ticketing options.  Two USA travel agents are equipped to help at favorable terms, Raptim International Travel  and BCD Travel.  Find contact information for both at www.tokyo2010.org/travel.  Bath agents are familiar with the conference and available for your use.  For those receiving scholarship funds for travel, these are paid by reimbursement only upon arrival in Tokyo.

• I need a visa to visit Japan. How do I obtain a visa?

  The Japan Host Committee is equipped to help with visas for invited delegates. Current Visa Instructions are posted on our web site. Check first at http://www.mofa.go.jp/j_info/visit/visa/short/other_visa.html to see if a visa is required for visitors from your country. If so, follow the posted instructions on the web site, including instructions to request an official letter of invitation, if needed.

Venue and Housing

• Where is the conference held?

  The conference will be held in downtown Tokyo, Japan, primarily at the Nankano Sun Plaza. Meals will be provided at or near this location and housing in the area and/or in Japanese host homes.

• How do I arrange for housing during the conference?

  As part of the registration fee for non-western delegates (excluding Australia, Canada, Europe (Western), Japan, Korea, New Zealand, Singapore, and the United States), the Japan Host Committee will provide basic housing for the nights of May 11-14. This may be in Japanese host homes, in churches, or other similar accommodations. For western delegates, and others if desired, a list of possible and recommended hotels will be made available on or before January 1 at www.tokyo2010.org/travel for you to make your reservations, either at two primary hotels reerved through the Japan Host Committee, or at a list of secondary hotels for direct, online reservations.

Unique Features of Tokyo 2010 Global Consultation and Celebration

• What are the unique features of Tokyo 2010, particularly as compared to other 2010 events?

  Specific focus on issues relating to pioneering the gospel among unreached peoples (e.g. Establishing and strengthening disciple-making movements among Muslim, Buddhist and Hindu peoples; missionary sending models in restricted access contexts, etc.).

  Specific representation from missionary sending structures focused on the frontiers.

  Mission leaders delegated by their mission agency as their representatives.

  Open to all evangelical mission sending structures

  Seeking best practices in cross-cultural missionary work among unreached peoples.

  Focus on pioneering disciple-making movements where there is no established church.

  Seeking strategic field partnerships to fully engage all unreached peoples.

  Primary Sponsorship and management by third-world mission leadership.